Associated Students of the School of Nursing

The ASSN offers reimbursement for travel, projects, and events that enhance the student learning experience at UCSF.

• Through a new partnership with the Nursing Alumni Association, ASSN can offer up to $200 for conference reimbursement and travel grants for students during their time at UCSF. Applications for the grants are on a first-come, first-served basis until allocated funds run out. You can apply for pre-approval before you attend a conference using this form. You can apply for reimbursement with or without pre-approval using this form. Please note, if you do not apply for and receive pre-approval, there may not be ample funds to reimburse you fully or partially.

• The ASSN also reserves an annual maximum of $300 available to each School of Nursing-affiliated student group to sponsor activities that benefit nursing students.

The process is different depending on which type of funding you are requesting. Please read below for further guidance about the appropriate forms and documentation necessary to start the process. Only complete applications will be evaluated. Please contact treasurer Katie Bucknell if you have questions.

The ASSN supports students attending or presenting at conferences. Applications for a conference reimbursement must be submitted after you attend the conference, along with supporting documentation. However, if you want to be guaranteed funding, you have the option of applying for pre-approval for your conference funding. The application must be submitted after attending the conference and is due no later than 30 days post-conference with all necessary receipts and supporting documentation.

How to Apply for Conference Reimbursement:

Step 1 (OPTIONAL, but important if you want to guarantee reimbursement): before conference, fill out the ASSN Pre-Approval Form for Conference Reimbursement

Step 2: After the conference, gather the following documentation:

• Proof of conference registration

• Proof of payment for the conference (this must be a receipt that shows a charge, check or cash payment, NOT just an invoice or itinerary)

• Conference information, such as a copy of the conference description from a website or brochure

• Receipts that illustrate expenses from any or all of these categories: conference registration, transportation (i.e. airfare, shuttles, taxi, rental cars), lodging, and food. (Please only include receipts up to the reimbursed limit of $200 per student per time as a UCSF student, i.e. it is not necessary to see other travel receipts if the $200 limit has been reached.)

Step 3: Use that documentation to fill out the ASSN Conference Reimbursement Application

Step 4: Once approved, submit a Request for Payment form to get paid.

Funds can be granted to students who organize a special conference, presentation or project that enhances the student learning experience at UCSF. Recent examples include the UCSF Domestic Violence conference and the Undocujustice Health Panel. In an effort to share SON news with the UCSF community, we request that if funds are granted, a brief summary of the project/event be submitted to Synapse at [email protected] and to [email protected]. The article template is available here: Synapse Article Template.

For Sponsored Events/Projects, there are two phases to receiving funding:

Step 1: Use the ASSN Request for Sponsored Event/Project form to apply for funding before the event, as funding is NOT guaranteed and must be voted on by the ASSN members. Step 2. If your funding request is approved, then after the event, submit a Request for Payment/Reimbursement form to receive your funds. Please submit the request within 30 days after the event. Please contact treasurer Katie Bucknell if you have questions. Read the funding FAQ.

The ASSN offers up to $100 per student per quarter to assist with basic needs such as gas, utilities, groceries, etc. The distribution will be on a first-come, first-served basis while funds are available. To request basic needs support, please complete this form.

• Preside over all Executive Committee meetings.
• Appoint ad-hoc committees upon approval by the members in attendance.
• Formulate an agenda for each meeting and distribute among Committee members prior to scheduled meetings.
• Act as liaison with the School of Nursing Administration and allied organizations.
• Coordinate executive officers and activities.
• Act as official representative of the ASSN at university functions.
• Ensure the maintenance of the website, public calendar, and social media.
• Carry out the duties of the Vice President in their absence.

• Lead the planning and coordination of student focused social events within the School of Nursing.
• Coordinate nursing student participation of social events at the campus level. Communicate with the GPSA Student Events and Publicity Chair to encourage School of Nursing participation in GPSA events.

• Oversee ASSN interactions across multiple social media platforms (Instagram, Facebook, Twitter, LinkedIn, etc.) while building the robustness of ASSN’s online presence.
• Collaborate with ASSN committee members to plan and implement digital marketing campaigns. May also interact with the School of Nursing's Communications Manager and Communications and Social Media Specialist to assist with various campaigns.
• Utilize creative thinking to foster community amongst the members of the School of Nursing through impactful digital content.

• Plan, coordinate, execute ASSN/Nursing Alumni Association (NAA) collaborative events.
• Seek student input in topics of interest for ASSN / NAA collaborative events.
• Seek out NAA members who can participate in events that meet student needs and interests.
• Facilitate nursing student engagement at social events at the campus level.
• Encourage upcoming and recent graduates to join the NAA, give lunch talks, and attend ASSN / NAA events.
• Work to collaboratively establish databases or other means of facilitating mentorship.