Welcome to the UCSF Sociology on-line (web-based) Ph.D. program application service. We are pleased that you are considering us for your graduate doctoral studies. On this page, you will find detailed information on how to apply to our program. For more general information about our Sociology Ph.D. program, please visit the overview page at: http://nursing.ucsf.edu/programs/phd-sociology (website).
Our goal is to make the process of applying for admission as convenient and efficient as possible. All of the forms and instructions you will need are available through our website.
You will first be asked to set up an account and login (with a password) so you can save your progress and re-open/access your application at any time. Please type carefully and use upper- and lower-case letters as appropriate. Before you begin, please review the following information.
A Few Technical Requirements
- Almost all users with personal computers and access to the web should find our internet application system easy to use and accessible, provided that the computer has up-to-date operating software (e.g., all security patches have been installed) and a full-sized display screen and keyboard. Hand-held devices, such as mobile/cellular telephones, are unsuitable.
- To protect your privacy and security, avoid using computers which are shared by many people, such as those found in airports, hotel lobbies, public libraries, and similar settings. For the same reason, it is unwise to use public/open wireless connections such as those found in coffeehouses, "internet cafés," or hotels.
- Pop-Up Blockers should be temporarily disabled while using the UCSF web site.
- When your application is complete and finalized (i.e., "locked"), a fee will be collected; see below for details.
- Remember you must log out of the on-line application after each session.
- Also, please check below for important information on privacy, security, and your safety.
Composing Your Documents
We suggest you keep separate copies of each draft as you are developing your CV/Resume, and your Statement of Purpose ("Goal Statement"). Save the duplicate copies in a safe separate place, i.e., on seperate drives. We also recommend that you ask another person to proofread your statement. Also, please remember to include your name at the top of yoru documents so they will be accurately matched with your other application materials.
A well-written statement of purpose document is an essential component of a successful application.
Document Conversion and Transfer to UCSF
These documents are typically created using Microsoft Word or compatible software (in .doc format). For upload to UCSF, your goal statement document must be converted to an Adobe/Acrobat .pdf formatted document. (Various Word-to-PDF options exist depending on your computer's hardware and software configuration, also see the Adobe or Microsoft websites.) Then, while completing our on-line application, you will be using an easy process to upload your goal statement from your computer to the UCSF file server.
Caution: you may be unable to convert and upload documents created in obsolete or non-mainstream software, e.g., WordStar, WordPerfect-(DOS versions), AppleWriter, Electric Pencil, Perfect Writer, MacWrite, etc.
Please remember that you can sign in and out of your UCSF application account as many times as you may need to, as you continue the process of completing each part of your on-line application. We recognize that identifying and summarizing your work and academic achievements can take time and effort.
The on-line application consists of several sections. When you have "checked-off" (completed) all of the required sections, and you have determined that your submissions are ready for screening/review, you may "lock" your application. This finishes your input through the web and marks your on-line application as being ready for review by our faculty. You will also be required to arrange for reference/recommendation letters and transcripts to be sent to our office through the mail, as well as your scores on required tests. These steps are described in more detail below.
- On the February 1st deadline, all existing on-line applications will be locked, and further submissions/uploads to your on-line application will be impossible. New on-line applications cannot be started after the deadlines; all applications should be initiated well before the published deadline dates. All deadlines are enforced using local time (see Time and Your Application below). Only those on-line applications completed, locked, and paid by the deadline may be further finalized with any missing documentation items (from third parties) submitted/received at the SBS department office. Our postal mailing address is shown below.
- Progress Indicators. While within your on-line application, green check-mark symbols will indicate your progress, which show the sections you have completed. We advise you to plan ahead and make sure your application will be showing green check-marks on all sections at least two days before the February 1st deadline.
- Do not wait until the last day. Well before the deadline day, be sure your application is complete (final and locked), your application fee is paid, and all required self-submitted materials have been uploaded/transmitted. Be prepared for the possibility of service disruptions or computer problems.
Finalizing/"Locking" Your Application,
Your application contains several component screens, such as Permanent Address and Personal Statement. Green check-mark symbols will show as you move through and finish each of these component screens of your on-line application.
Do not wait until the very last day or two to finish all required submissions, or you won't have enough time to check over and proofread your application. Unlocking to revise or repair a submitted on-line application is not permitted after the deadline has passed.
When you are confident your on-line materials are complete, final, and ready to be reviewed, you should "lock" your application to fix your final information for screening. There is no advantage to weeks-early locking, so plan ahead and allow time to make sure you have correctly supplied all the information you intend to submit in each of the application screens before you apply the lock.
Note: fee payment is also required before your application will be reviewed; see below.
After locking, you will see a reminder screen detailing your off-line responsibilities. These responsibilties include: requesting a copy of your GRE scores be sent to UCSF; requesting transcripts; requesting recommendation letters. Send a self-addressed stamped envelope with a copy of the letter of recommendation form to each of your reference/recommendation letter writers. Remember that you will need reference/recommendation letters from two individuals.
Only complete applications will be reviewed, so be sure you attend to all your responsibilities after locking. No application can be finally approved for admission without officially-recorded and submitted transcripts, for example.
Applications with unpaid fees (see below) will not be reviewed.
When your application is complete and finalized (i.e., "locked"), a fee will be collected; the web site accepts secured payments using credit cards. Alternate payment methods are available; allow extra time and see the on-line application system for details. In cases of dire financial hardship, some applicants may apply for and receive application fee relief in the form of refunds of their previously-paid application fees. See the application web site for details.
Privacy, Safety, and Security
Caution: as part of this application process you will be sending your private and personal information via internet. Your submissions are encrypted using your computer's browser software for your safety; a key or padlock symbol should be shown to verify the browser security. Check that all currently available updates and patches are correctly installed on your operating system, web browser, and software programs (e.g., word processing).
We urge you to avoid using public terminals (shared computers, kiosks) or public wireless access points for the application process; avoid situations where eavesdropping or identity theft could occur. We protect your privacy at our end of the application process, but your end is beyond our reach or control.
Also remember that if a virus, worm, or spyware has compromised your computer, your privacy is at risk. Security compromises are likely if your computer has not received and installed regular security updates and service packs in the time since it was first put into use. We recommend you activate and keep up-to-date the security features offered by your system vendors and service providers. For example, anti-virus software is now offered as a free download by most internet service providers.
It is your first responsibilty to be certain your equipment and your software is current, secure, and safe. Review and update your system as needed, before you begin transmitting any of your personal information through the internet.
The University of California will not share, sell, or release your personal information without your consent.
Our Mailing Address
Although much of your application materials are submitted on-line, some original documents (such as transcripts and those recommendation letters which cannot be uploaded) must be mailed to our postal address:
UCSF Sociology Graduate Program
Dept. of Social and Behavioral Sciences, Box 0612
3333 California St., Suite 455
San Francisco, CA 94118
Transcripts must be mailed by the registrar of the institution directly to UCSF. Your Reference/Recommendation Letters (and required forms) should also be uploaded (or mailed) directly to UCSF by their writers. We recommend you provide each of your writers using forms and mailing their letters with a stamped-self-addressed envelope bearing our address as shown.
Questions? Need More Information?
We are available to help you via email: firstname.lastname@example.org
For urgent issues, telephone calls are taken at (415) 476-3047.
Time and Your Application
Deadlines are enforced according to the local calendar and time in California. San Francisco is within the Pacific Time Zone and follows "Daylight Saving Time" rules. Most UCSF offices are closed during the holiday period from Christmas through New Year's Day. In certain years, deadlines which fall on weekends or holidays will be enforced on the following normal work day.
Caution: all deadlines are enforced according to our local time.
Ready to Apply On-Line?
The on-line (web) application screens for the UCSF Sociology Doctoral Program may be found at the following address:
- Applications: https://gdapply.ucsf.edu/apply/sociology/
(Please take note of the required "s" in https.)
The University of California, San Francisco is committed to a diverse and inclusive graduate student population. Diversity refers to the variety of experiences and perspectives that arise from differences in race, culture, religion, mental or physical capabilities, heritage, age, gender, sexual orientation, and other characteristics.
UCSF values diversity because it enhances the educational experience, the workplace, and services to the public provided by this campus.